Fall 2023 Escheatment Cycle
It's time to launch our Fall 2023 escheatment processing.
Your relationship manager has provided you with a file of shareholders with escheatable property, including a summary of eligible property by state, a list of the largest valued accounts and the complete list of holders and eligible property in detail. Due diligence letters were mailed to eligible shareholders on May 12, 2023; the response deadline is August 18, 2023.
We encourage you to review this list regularly and document any contact with shareholders. Simply visit our Issuer Portal to locate the specific account, click on “Shareholder Portal View” and confirm to update the Date of Last Contact (DOLC).
You should also request replacement of any old outstanding checks. Both factors must be met in order to avoid escheatment. Please note: This process should only be followed if you have documented proof of contact with the shareholder.
Important Reminder – Shares must be exchanged to remove immediate danger of being designated as unclaimed property. Simply updating Date of Last Contact (DOLC) is not enough. If you connect with any unexchanged shareholders, please encourage them to present for exchange as soon as possible.
As always, your Relationship Manager is available if you have any questions.
| Fall 2023 Unclaimed Property Reporting Schedule | |||
|---|---|---|---|
| State | Mail Date | Anticipated Response Date | Remittance to State |
| AZ | 04/05/2023 | 08/18/2023 | 09/08/2023 |
| CA | 04/05/2023 | 10/06/2023* | *Note, we report property to California in October 2023 to be remitted in June 2024. No California property is debited with other Fall states. |
| State | Mail Date | Anticipated Response Date | Remittance to State |
| AK, AL, AR, AZ, CA, CO, DC, GA, HI, IA, ID, IN, KS, KY, LA, MA, MD, ME, MN, MO, MS, MT, NC, ND, NE, NH, NJ, NM, NV, OH, OK, OR, PR, RI, SC, SD, TN, UT, VA, VI, WA, WI, WV, WY | 05/12/2023 | 08/18/2023 | 09/08/2023 |
Any Updates to Your Team’s Information?
As part of our yearly client review, you will be receiving an email in July asking for updates relating to Authorized Signers, Client Portal Users and Section 16 holders. Please review the information provided and send along any updates to the information currently on file. Reach out to your Relationship Manager (RM) with any questions.
IRS CP2100 Notices
The Internal Revenue Service (IRS) sends out annual backup withholding notices, also referred to as a Notice CP-2100 or CP-2100A. These notices inform payers about information regarding returns that were filed with missing, incorrect, or unissued TIN(s).
We will be sending more information regarding these notices and IRS time frames. Reach out to your Relationship Manager with any questions.
Annual Client Surveys
We would like to express our thanks and appreciation to you for participating in our Annual Survey. Your response to the survey allows us to place a greater focus on issues that are most important to you. We view our relationship as a partnership, so if there is an area that needs improvement, or if we are doing something right, we hope there is no hesitation in letting us know.
Spotlight on the Client Experience Team
Meet our Client Experience Team whose job is to advocate for you. They serve as your voice within Broadridge – so that your needs and your perspective are incorporated into every decision, every day.
The Client Experience team is structured to be the voice of the client:
- Representation of needs, wants and expectations of the client
- Concerted focus on first year clients, survey responses, and resources on other services
- Industry knowledge and deep expertise in the industry
- Working closely with the sales and service teams
Tara Altman
Head of Client Experience & Client Service
Tara Altman is the Head of Client Experience & Client Service for Broadridge Corporate Issuer Solutions and has been with Broadridge since early 2019. Tara is a tenured client servicing professional, with strong management skills and corporate training abilities.
Tara continued to improve Shareholder and Issuer experiences at Broadridge, while leading a team of experts in the industry. With the onset of the demand to host Annual Shareholder Meetings Virtually in 2020, she was part of the leadership team that transformed Broadridge’s service offering of this product. Hiring candidates in small window of time, training efficiently & effectively, as well as oversight of the daily (upwards of 90) virtual meetings conducted. She worked alongside the associates, managers, and existing leaders to lend invaluable leadership and execution. She is still considered a critical resource to internal associates and Issuer clients as a result of her high engagement from the onset of Virtual Meetings.
Prior to Broadridge, Tara was a part of the Senior Leadership team at Keane where she was employed for 15 years. Her experience in Unclaimed Property makes her an expert in the industry. She is a member of UPPO and SSA. She is also a board member and currently holds the Vice President position for Twin Valley Community Education Foundation. Tara is a 1999 graduate of Clarion University of Pennsylvania, holding a Bachelor of Science degree in Marketing with a minor in Information Systems. She lives outside of Philadelphia, Pa on a small farm with her husband and two sons.
Contact Information:
Email - Tara.Altman@Broadridge.com
Mobile – 610-952-5103
John Castagnozzi
Vice President, Client Experience
John Castagnozzi is a Vice President with the Client Experience Team. He joined Broadridge in 2018, bringing more than 20 years of professional experience in the Financial Services and Securities industry with him. In his current role, John works diligently to understand the needs of the people who matter most – our clients. By collaborating with various Product, Operations, Sales, and Customer Service Teams, John navigates the challenges inherent within complex organizations like Broadridge in an effort to delight our clients throughout their journey with us.
Prior to joining Broadridge, John has held a variety of leadership positions with BNYMellon, JPMorgan, and Morgan Stanley.
Contact Information:
Email - John.Castagnozzi@Broadridge.com
Mobile – 631-459-7037
Paul Gallagher
Vice President, Client Experience
Paul is Vice President, Client Experience at Broadridge Financial Solutions, Inc., with over 25 years in the industry working with both privately held and publicly traded companies. Paul is responsible for advising clients and guiding them through the ever-changing landscape of corporate proxy regulations. Paul’s team develops and manages the relationships with domestic and international clients, providing project management expertise coupled with knowledge and expertise in handling all proxy related guidelines to simplify the Annual and Special Meeting process. He has a strong focus on working with clients to develop coherent strategies that will help them achieve their goals. In addition, Paul represents the business constituents in development efforts that forward Broadridge’s ability to service their clients. He is a certified Six Sigma Green Belt fluent in utilizing tools to target areas for development, as well as to create more efficient workflow.
Contact Information:
Email - Paul.Gallagher@Broadridge.com
Mobile – 631-299-1345
Kristy Widelec
Vice President Client Experience – Alternative Investments
Kristy started with Broadridge in January of 2013, starting her career as a Relationship Manager in our Corporate Client Services area, assisting corporate Issuers throughout the annual meeting process. Since that time, Kristy has maintained focus on alternative investments, by collaborating and partnering with our valued clients to enhance their client experience and help solve challenges faced within the alternative industry. Using data-driven analytics and an innovative, strategic approach, Kristy enables our clients to satisfy both regulatory and business requirements
Contact Information:
Email - Kristy.Widelec@Broadridge.com
Mobile – 631-379-3593
Lynette Williams
Manager, Client Experience
Lynette is a Manager of Client Experience at Broadridge, bringing over 10 years of experience in the financial service industry. With a proven track record as a Client Retention Professional, Lynette has worked with both privately held and publicly traded companies, collaborating closely with Issuer clients and internal teams to address industry challenges. As a dedicated professional, Lynette places a strong emphasis on building and nurturing customer relationships. By leveraging her expertise, she strives to continuously enhance the customer experience, ensuring that clients receive executive level support. Lynette's role at Broadridge focuses on supporting the central region clients, overseeing all touchpoints that Issuer clients have within Broadridge. Her comprehensive understanding of the industry and client needs allows her to effectively address any concerns or issues that may arise, ensuring a seamless and positive experience for clients.
Contact Information:
Email - Lynette.Williams@Broadridge.com
Mobile – 516-260-3826