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Report of the 2020 Multi-Stakeholder Working Group on Practices for Virtual Shareholder Meetings

Published by Rutgers Center for Corporate Law and Governance, Council of Institutional Investors, Society for Corporate Governance.
December 10, 2020

Report of the 2020 Multi-Stakeholder Working Group on Practices for Virtual Shareholder Meetings

When companies opt to conduct their shareholder meeting online, it is important that the event is accessible, transparent, efficient and cost-effective, while still meeting the important business and corporate governance needs of shareowners, boards and management.

To this end, in 2018 Broadridge convened a multi-stakeholder group to discuss what should be “best practices” for companies using VSMs. That group, called the Best Practices Committee for Shareowner Participation in Virtual Annual Meetings published their findings in Principles and Best Practices for Virtual Annual Shareowner Meeting that same year.

By the end of the 2020 proxy season, it was clear to the co-chairs of the 2018 Committee that their work should be reviewed and updated based on the experiences and learnings of 2020. This new report is a product of a similar working group of public companies and investors convened in August 2020 by the Rutgers Center for Corporate Law and Governance.