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Virtual Shareholder Meeting

Hold your annual shareholder meeting online

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Virtual Shareholder Meeting is the leading solution of its kind. Conduct annual meetings online via streaming audio or video, authenticate attendees, and enable validated shareholders to submit questions and vote their shares online at the annual meeting.

Increase engagement, add convenience, and ensure security

Virtual Shareholder Meeting is similar to an earnings call, but it also authenticates shareholders upon log in, and enables them to vote and ask questions during the meeting.

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Convenience, Ease and Security
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Customized Meeting Pages
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Online Validation and Voting
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Virtual Only Meetings
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Dashboard and Meeting Controls
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Audio and Video Meeting Formats
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Virtual Shareholder Meeting screenshot

Use technology to facilitate shareholder engagement

Virtual Shareholder Meetings offer your company more meeting options, while eliminating the need to travel or organize costly physical meetings.

Product Specifications

Flexible Meeting Options

Virtual Only or Hybrid
Audio Only or Video
  • Online meetings use streaming audio or video capabilities
  • Hybrid meetings allow shareholders to attend online or in-person

 

Turnkey Annual Meeting Solution

Meeting Management - Simplified
  • Dedicated, secure Broadridge-hosted URL for online meetings, with customized websites
  • Broadridge representative stays on dedicated phone line for the entire meeting
  • Company representative can view shareholder attendance, number of votes cast, and questions posed
  • Playback recordings are available within 24 hours and accessible for 12 months

 

Versatile Shareholder Interface

Real-Time Meeting Views
  • Invitations and instructions are provided, using control numbers and dedicated URLs in regular proxy communications
  • Easy online connection with an internet connection and media player (Windows, Flash, etc.)
  • Virtual Meeting Room allows shareholders to attend the meeting, vote their shares and ask questions in real time

 

Secure and Reliable Meeting Platform

Robust and Reliable Infrastructure
  • Systems meet all security standards, including IOS 27001 and 9001 certifications, and SAS70 Type II and SSAE-16 audits
  • Supported by dedicated personnel, a redundant infrastructure, and multiple failsafe measures to ensure success
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How Can Virtual Meetings Benefit Your Company?

Conducting securityholder meetings virtually enables more effective management while demonstrating transparency and strengthening securityholder relationships.

How We Can Help

Position your company for the future

~200
VSMs were held in the past year, 20 of which were Fortune 500 companies.
90%
Of the meetings were audio only events.
>80%
Of companies that held a virtual meeting in 2016 did a virtual-only meeting.
“Companies say that hosting the meetings online saves money, especially in an era when annual meeting attendance is often sparse.”
More Companies are Going Virtual for their Annual Shareholder Meetings
The Washington Post, March 17, 2015
Report

Virtual Shareholder Meetings: Facts and Figures

Thinking of taking your shareholder meetings virtual in 2018? Our new report provides highlights from 2017 virtual shareholder meetings, and how they can benefit you.
read more
Photo: Telecom sales rep meets with a new customer, demonstrating electronic communications capabilities Photo: Telecom sales rep meets with a new customer, demonstrating electronic communications capabilities

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what’s next for you

Our representatives and specialists are ready with the solutions you need to advance your business.
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Corporate Issuer

Reshape shareholder relations

Simplify shareholder communications, streamline processes, and automate tasks while simultaneously amplifying your brand with our innovative solutions.
ProxyVoteTM
Enhanced Packaging
Branded Shareholder Portal
Call Center
Virtual Shareholder Meeting
Shareholder Data Services
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