Variable Product Communication Solutions

Transform compliance complexity into a simplified communication process with our advanced regulatory document management system. Our holistic, data-driven solutions empower you to solve variable annuity and variable life regulatory challenges with ease.

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An ecosystem that drives efficiency at every step

Streamline the creation, tagging, and filing of regulatory documents while optimizing print and digital communication workflows. Broadridge provides fully integrated regulatory document management and distribution solutions, or you can leverage only the capabilities that best fit your needs.

Broadridge Variable Product Communication Solutions including composition and tagging, SEC filing, policyholder data management, print and digital distribution, and document web hosting

Streamline composition of variable product and fund regulatory materials

  • The efficiency of automation when manual typesetting and updating aren’t sufficient
  • “Update once, publish anywhere” model
  • Integrated iXBRL capabilities, configurable workflows, and data validation
  • Flexible data ingestion and AI-assisted content


Optimize communications with a rules-based engine

Centralize and manage policy holder communications data with a platform that supports automated client communications and  standardizes files from various sources. Apply business rules with industry-leading logic regarding:

  • Delivery and suppressions
  • Householding
  • Product and company
  • Print and digital preferences
  • 498A requirements

Post-delivery reports provide clear insights into engagements and links to the documents sent. It all adds up to efficient engagement that accounts for the who, what, when, and how of every regulatory send.

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Intuitive, compliant web hosting for regulatory documents

Address compliance standards with a solution that hosts product and fund documents in accordance with all online regulatory and ADA standards. Exhibit complete compliance envelopes including 498A documents, statutory prospectuses, annual reports, and more with linking and layering across documents.

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Efficient print and digital communication solutions

Reduce costs and enhance investor satisfaction with integrated deliveries. Flexible print, insertion, and distribution options are backed by industry-leading data and security protocols. E-delivery sends updates in reader-friendly, customizable templates. The ability to combine multiple document links in one message and automate bounce processes simplifies outreach. Easily distribute scheduled, post-sale, and other triggered disclosures.

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Golden source of current and historical regulatory documents

Distributed and web hosted regulatory documents are held in a trusted repository establishes a trusted repository with sourcing options to help collect prospectuses, supplements, and reports to be mapped, validated, and approved for delivery. Manage multiple file types and formats, EDGAR- or Direct Fund-sourcing options, and physical and digital dissemination tools.

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“Variable annuity and variable life providers have an opportunity not only to reduce costs and risks, but to prepare their firms to more easily accommodate the inevitable next batch of new regulations.”
Jane Kirkland
Head of Asset Management Regulatory Communications

Enhance fund proxy processes with a sole provider agreement

Establish a single point of contact, regardless of fund family. Our familiarity with insurance company data, controls, and proxy processes enables us to act as a central coordination point between issuers and external vendors.

Incentivize more votes at a lower cost. Select ballot templates for fund proxies across fund families, make voting an easy and repeatable process, and apply the same approach to additional solicitations for every vote.

Be sure that the data is in line with positions reported by the fund. Extensive experience with large providers allows us to process complex requirements and apply votes with accuracy. Entrust data security to ISO 27001-certified experts and maintain dependable records with annual SSAE18 audits and seven-year audit trails.

Upgrade your regulatory communications

Our communications ecosystem and regulatory document management system drives results at every step. Get the VA/VL solutions that keep up with evolving rules and investor demands through automated client communication and secure document delivery solutions

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Want to speak with a specialist?
North America
+1 800 353 0103(option 3)
Australia +61 743 569 934
Hong Kong +852 3004 3094
Singapore +65 31 351 278

EDGAR®, EDGAR Next®, and SEC® are trademarks of the U.S. Securities and Exchange Commission. Broadridge’s products and services are not affiliated with or approved by the U.S. Securities and Exchange Commission.