Web Hosting and Document Conversion

Effective January 1, 2009, Corporate Issuers filing proxy materials with the SEC must now post these materials to a public website at the time of their mailing to shareholders. This is a requirement of the SEC’s Mandatory Notice and Access Rule, which required large accelerated filers to post their materials to a public website starting January 1, 2008.

Web Hosting Regulatory Requirement

• All issuers who are required to file must post their proxy materials on a publicly accessible website at the time of their mailing
• Materials posted on the Internet must be printable and searchable
• Use of the SEC EDGAR website is not permissible
• This public site cannot utilize “cookies” that infringe upon the anonymity of the shareholder or anyone accessing your proxy material online*.

The Broadridge Solution

Web Hosting

• Universal shareholder landing page where all shareholders can view proxy materials easily utilizing any browser
• Secure environment – secure socket and 128 bit encryption eliminates graffiti artists and provides for privacy and security
• Secure Tier IV data center
• Redundancy – multiple servers and server locations
• Volume capable/load balancing – stress tested to replicate high volume environment
• Reliable hosting environment providing 24/7 access and up-time

Document Conversion

Broadridge can convert your annual report, proxy statement, and related proxy materials into an enhanced electronic format through our interactive document conversion service.

• Proxy material conversion to an SEC compliant format that is compatible to work with any web browser or portal system
• Enhanced EZ Online annual report and proxy statement conversions with interactive navigation for an improved user experience
• Search functionality verified for accuracy
• Platinum level service features; thumbnails, clickable index, double-page view and, four variable zoom levels

Value Added Solutions

• Cost benefit analysis
• Shareowner stratification analysis based on shares, geographic region and voting criteria
• Pre-record date shareowner mailing to identify paper or electronic delivery preference