Proxy/Regulatory Mailing Services

Proxy/Regulatory Mailing Services

Broadridge is able to handle the most complex and voluminous proxy mailings—with the capacity to send more than 5 million printed pieces and more than 1 million emails every day. As experts in this space, we have knowledge of the best document configuration and distribution methodologies and the ability to help drive down print and postage costs through householding/consolidation, guaranteed quantities, compressed scheduling and electronic delivery.

We also offer EZVote – a single card sent to shareholders representing multiple positions, so that they can vote all positions with one control number or ballot.

ProxyVote™ Shareholder Voting Solution

Build a stronger connection with your shareholders by making it easier for them to vote their shares online. The industry’s leading proxy voting solution has a fresh new look that promotes engagement, trust and loyalty.

The new ProxyVote email templates and voting portal provide shareholders with a more intuitive and streamlined voting experience. Shareholders can request materials, opt-in for e-delivery, connect to a Virtual Shareholder Meeting and more, all from a single web page.

They can also verify their voting status, read shareholder materials and cast their votes with just a few clicks, from any mobile or desktop device. Learn more here

Accelerated Mail Date

Broadridge’s industry-leading investor communications services just got even better.  For those times when you need a faster turnaround on your mailing, Broadridge offers a new option: Accelerated Mail Date.

Even under normal circumstances, our mail services set the standard for turnaround times.  However, when the urgent or unexpected need arises, Accelerated Mail Date will ensure that your materials are tendered to the postal service according to your unique requirements. This enhanced option prioritizes your mailing, shortening the turnaround up to and including the same day it is received Choose from same day, one, two, three or four-day turnaround.

This new service is valuable for clients concerned with: 

  • Complying with regulatory requirements such as Notice and Access
  • Special Meeting notifications including Mergers and Acquisitions
  • Delays in getting pre-printed materials to Broadridge
  • Providing sufficient time for broker discretionary voting
  • Meeting foreign distribution requirements


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