Client Portal Reference Guide

Corporate Issuer Services Guide

International Shareowner Communications

Broadridge recognizes that corporate executives globally are expected more now than ever before to communicate general meeting information directly to shareholders. They are also being called upon to establish voting controls and procedures above and beyond what is required. Broadridge is answering this increased demand for corporations to ensure a controlled, direct, efficient, interactive and transparent communication process with shareholders by offering a specialized proxy processing service directly to corporations or their agent.

The process includes distribution of general meeting announcement to shareholders, and vote collection processing and reporting to local custodians. Broadridge has enhanced the proven infrastructure of the North American Broadridge proxy process for the international community. This service is offered for general meetings in over 90 markets serving a large number of institutional and high-net worth shareholders worldwide.

We continue to offer a standard e-delivery solution that sends meeting notices to shareowners via an email that includes attachments or links to electronic documents, and a link to the site where they can submit their vote responses. This solution, while not interactive or as feature rich as our premier solution, it is still a much more economical delivery method than paper communications, and it elevates your service to investors by giving them the ability to choose how they receive their materials.

Benefits

• Maintain full integrity of meeting and agenda details by communicating the information accurately, directly and electronically to shareholders
  
  
• Provide shareholders with direct access to corporate information (e.g., annual report, chairman's letter, financial statements, prerecorded audio/video presentations) so they can make informed decisions
  
  
• Provide earlier notification of meeting and agenda information
  
  
• Increase vote decision period for shareholders
  
  
• Reduce incidence of late voting and risk of vote rejection
  
  
• Reduce postponement risks due to lack of quorum
  
  
• Receive vote account details prior to meeting deadline date and monitor vote execution by local custodians and other intermediaries
  
  
• Communicate general meeting results, interim reports (e.g., quarterly financial statements) and other corporate information back to the shareholders
  
  
• Achieve corporate transparency and elevate shareholder confidence
  
  
• Reduce proxy processing costs and consequential risk
  
  
• Adhere to the highest level of corporate governance practices and standards and promote your corporate image to large institutional and high-net worth shareholders
  
  

Features

Operating Platform

• 2,500 institutions and high-net worth shareholders worldwide utilize Broadridge's electronic front-end ProxyEdge® suite of products and voting systems
  
  
• Electronic account and shareholder position collection directly from banks and brokers, global custodians of your shareholders' accounts
  
  
• Electronic distribution of general meeting and corporate information to the shareholders for their review and voting
  
  
• Electronic collection of votes and delivery to local custodians for vote execution
  
  
• Voted share positions are validated and adjusted systematically every day against the most current position file submitted by the global custodians
  
  
• Full audit trail - a report disclosing vote execution and account positions is provided to you daily prior to the meeting date at the time votes are delivered to local custodians
  
  
• All transactions are supported by Broadridge mainframe with state-of-the-art disaster recovery capacities and subject to multiple audit layers
  
  

Improved Shareholder Experience

• The investment community is informed that the corporation assumes all expenses for the Broadridge proxy communication process
  
  
• Your corporation is recognized for being proactive and adhering to the highest corporate governance standards
  
  

Broadridge is the leader in shareholder communications worldwide. With this tradition as our foundation, Broadridge continues to be the investor communication resource to public corporations, investment funds, brokers and banks. For more information about Broadridge’s services, please contact Hakan Benito Sapmaz at 1 (631) 254-7181.