Welcome to the Knowledge Center, please read through the information of frequently asked questions for answers to the common inquiries. For real time transactions and updates, utilize the Shareholder Portal or Interactive Voice Response system for most common tasks.
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Domestic Shareholder Information
What is a W-9 certification?
The IRS Form W-9 is used to certify that the payee is not subject to backup withholding or to certify the payee's claim of exemption from backup withholding. A requester (i.e. Broadridge) may seek certification of the payee's status (i.e. individual shareholder) as a U.S. person who is an exempt payee in financial transactions with a foreign partner. A payee who fails to submit the W-9 risks the assumption that he or she is a foreign person who must pay withholding taxes. Domestic or U.S. citizens can certify their Social Security Number or Tax Identification Number (TIN) online by logging into their Shareholder Portal account via the Log In button at the top of this page or on investor.broadridge.com and navigating to “Tax Certification” on the right margin of your account once you have logged in.
What are the different Domestic Tax Forms?
1099DIV – Dividends and Distributions: If you own a stock or mutual fund that pays dividends, you should receive this form.
1099INT – Interest Income: You should receive this form if you have a checking, savings or other bank account that earns interest.
1099MISC – Miscellaneous Income: You should receive this form if you worked for someone as an independent contractor. If you’re self-employed and have several clients, you should receive a 1099-MISC from each client who paid you $600 or more.
1099B – Proceeds: Issued by a broker or barter exchange that summarizes the proceeds of all stock transactions. The sale of a stock will be accompanied by a gain or loss, which must be reported to the IRS when you file your taxes. Specifically, figures from form 1099-B are used on IRS Form 1040, Schedule D.
When will I receive my 1099?
If your dividend was less than $10, we will not be providing a 1099Div.
1099Div: If you received a dividend of more than $10.00, it will be mailed to the address of record in the year following the year the dividend(s) posted by February 1st.
1099B: If you sold shares, the tax form will be mailed to the address of record the year following the year of sale by the 15th of February.
*If the following dates fall on a weekend, the forms will be mailed the following business day.
How can I obtain a copy of my 1099?
You may download and print a copy of a Broadridge issued 1099 by accessing your online account via the Log In button at the top of this page or on investor.broadridge.com under Document Archive on the right margin of your account once you have logged in. If you have yet not established an online account, you may follow the online instructions in the Online Access Knowledge Center.
Can I get an email copy?
You are unable to receive an e-mail copy of the documents from Broadridge because the information displayed on the forms is sensitive and we strive to protect your information. You may download or print a copy of a Broadridge issued 1099 by accessing your online account via the Log In button at the top of the page or on investor.broadridge.com under Document Archive on the right margin. If you have not established an online account, you may follow the online instructions in the On-line Access Knowledge Center.
What cost basis information will I receive?
Please Note: Per IRS regulations, Transfer Agents are not required to record/maintain cost basis for positions that were acquired prior to January 1, 2011 and for Dividends that were re-invested, prior to January 2, 2012.
If you sold your shares, this will reflect as “uncovered” on the 1099B form. If you wish to acquire the acquisition dates of those shares you may contact the call center on the company specific number if the information is readily available. Please note if you DRS transferred into Broadridge, you might have to consult with your previous broker.
Foreign Shareholder Information
What is a W-8 Certification?
Non-US persons (whether individuals or entities, such as foreign corporations) are subject to US tax at a flat 30% rate on certain kinds of income they receive from US sources. Sometimes an Income Tax Treaty negotiated with the US and another country can be used to reduce this tax rate.
The tax is withheld at source by the payer of the income. This payer, also known as a “withholding agent”, has responsibility for withholding the required tax and paying it over to the US Internal Revenue Service (IRS). In this case, Broadridge Corporate Issuer Solutions, Inc. is the "withholding agent". In the event withholding is required and the withholding agent fails in its duties, the agent can be held personally liable for the tax. For this reason, payers are usually very careful to ensure they have undertaken all the necessary actions, part of which is to obtain a certification from the payee as to whether the payee is a US person or a foreign person.
The 30% (or lower Treaty rate) withholding tax is required only for payments made to foreign payees. It is not required when the payee is a US person. Foreign persons complete one of the forms in the Form W-8 series (e.g., Form W-8 BEN). US persons do not complete a form in the W-8 series. Instead, they use the Form W-9.
When the payer of the income has the W-8BEN on file, the payer will be apprised that the payee is a non-US person and will undertake its withholding duties. If the payee is a US person with a completed Form W-9, the payer will know it does not have to withhold this 30% tax.
The Form W-8BEN must be kept up-to-date. If it is not, the foreign person may find that the agent has withheld tax on the income.
Generally, a Form W-8BEN provided without a US “Taxpayer Identification Number” (TIN) will remain in effect for a period starting on the date the form is signed and ending on the last day of the third succeeding calendar year, unless a change in circumstances makes any information on the form incorrect. For example, a Form W-8BEN signed on September 30, 2015, remains valid through December 31, 2018. A Form W-8BEN with a US TIN will remain in effect until a change of circumstances makes any information on the form incorrect, provided that the withholding agent reports on Form 1042-S at least one payment annually to the beneficial owner.
To keep the W-8BEN up-to-date, please submit a new, hardcopy W-8BEN (found on the right margin of this page) via mail to the following address:
Broadridge Corporate Issuer Solutions P.O. Box 1342 Brentwood, NY 11717
What are the different Foreign Tax Forms?
1042-S is used to report amounts paid to foreign persons (including persons presumed to be foreign) that are subject to income tax withholding, even if no amount is deducted and withheld from the payment because of a treaty or exception to taxation, or if any amount withheld was repaid to the payee.
When will I receive my Foreign Tax Form?
1042S: If you received a dividend of more than $10.00, it will be mailed to the address of record in the year following the year the dividend(s) posted by March 15, 2016.
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